Code of Business Conduct

Purpose and Scope

This Code of Business Conduct (the “Code”) outlines the principles and standards of behaviour expected from all employees, contractors, and representatives of OKS Group Limited, an Employee Benefits Provider, HR Solutions Company, and Workplace Wellness Provider operating in the UK. Adherence to this Code ensures that we maintain the highest levels of integrity, professionalism, and accountability in delivering services that enhance employee well-being, engagement, and professional development.

1. Compliance with Laws and Regulations

  • All employees must comply with applicable UK laws and regulations, including but not limited to employment law, data protection (e.g., GDPR), anti-discrimination laws, and health and safety regulations.
  • Ensure that all business practices align with relevant industry standards and ethical guidelines.

2. Integrity and Ethical Conduct

  • Conduct all business dealings honestly, transparently, and fairly.
  • Avoid conflicts of interest that could impair objective decision-making.
  • Do not engage in fraudulent, corrupt, or unethical practices under any circumstances.

3. Confidentiality and Data Protection

  • Protect the confidentiality of client, employee, and business information in accordance with GDPR and other relevant data protection regulations.
  • Use personal and sensitive data responsibly, ensuring it is accessed only for legitimate purposes and handled securely.

4. Commitment to Diversity, Equity, and Inclusion

  • Foster an inclusive workplace that values diversity and treats all individuals with dignity and respect.
  • Prohibit any form of discrimination, harassment, or bullying on the basis of race, gender, age, disability, religion, sexual orientation, or any other protected characteristic.

5. Employee Well-being and Professional Development

  • Prioritise the physical, mental, and emotional well-being of employees, both within our organisation and among the clients we serve.
  • Support continuous learning and development opportunities to empower employees and clients’ staff to achieve their full potential.

6. Client Relationships

  • Build and maintain trust with clients by delivering services of the highest quality and maintaining professional boundaries.
  • Provide accurate, timely, and relevant advice and solutions tailored to client needs.

7. Health and Safety

  • Maintain a safe working environment in compliance with UK health and safety laws.
  • Identify and address potential workplace hazards proactively to protect employees and clients.

8. Environmental Responsibility

  • Commit to sustainable practices that reduce environmental impact.
  • Encourage responsible resource use and promote eco-friendly initiatives within our operations.

9. Reporting Misconduct

  • Employees must report any suspected misconduct, unethical behaviour, or violations of this Code promptly.
  • Reports can be made confidentially, without fear of retaliation, using established internal reporting mechanisms.

10. Accountability and Enforcement

  • All employees are responsible for understanding and complying with this Code.
  • Violations may result in disciplinary action, up to and including termination of employment, depending on the severity of the breach.

Acknowledgment & Contact for Questions or Concerns

By adhering to this Code, employees and representatives of OKS Group Limited commit to upholding the organisation’s values and contributing to a positive, ethical, and responsible workplace culture. For any questions or clarifications about this Code, please contact us at info@oksgroup.co.uk 

Last Updated: January 2025